Privacy Policy

DermExec LLC - Privacy Policy
Last Revised: October 27, 2025

1. Introduction
This Privacy Policy describes how DermExec LLC ("DermExec," "we," "us," or "our") collects, uses, and discloses information from visitors to our website (www.dermexec.com) and in the course of providing our strategic management and advisory services to medical practices ("Services").

Our Services are intended for business-to-business (B2B) purposes. This website is a resource for current and prospective professional clients, and it is not intended for use by the general public or for the transmission of patient information. This Privacy Policy does not apply to patient or consumer health information processed by our clients in connection with their medical practices.

By using our website or engaging with our Services, you agree to the terms of this Privacy Policy.

2. Information We Collect
We collect information to provide and improve our Services and to communicate with our business clients. The types of information we collect depend on how you interact with us.

A. Information You Provide Directly to Us
We collect information when you fill out a contact form, subscribe to our newsletter, email us directly, or otherwise communicate with us. This information may include:

Identifiers: Such as your name, email address, and phone number.
Professional Information: Such as your job title and the name and address of your medical practice.
Business Contact Information: Such as professional mailing address, work email, and other information used in the context of a business relationship.
Communications: The content of your message or inquiry.

We do not intentionally collect sensitive personal information (e.g., race, ethnicity, health conditions, government identifiers).

B. Information We Collect Automatically
When you visit our website, we may use cookies and other tracking technologies to automatically collect information about your device and browsing activity. This information includes:

Internet and Network Activity: Such as your IP address, device type, browser type, operating system, pages you viewed on our site, and the dates/times of your visits.
Usage Data: Clickstream data and information about your interaction with our website.

3. How We Use Your Information
We use the information we collect for legitimate business purposes, including:

To Provide and Manage Our Services: To deliver the strategic management and advisory services you have requested.
To Respond to Inquiries: To communicate with you and respond to your questions or requests for information.
For Marketing and Business Development: To send you information about our services, industry insights, or events that we believe may be of interest to you. We include unsubscribe instructions in all marketing emails, consistent with applicable U.S. laws (e.g., CAN-SPAM). We do not send marketing or promotional content via SMS (text message). For terms related to customer service or inquiry-based text messages, please see Section 4 below.
To Improve Our Website: To analyze website usage, improve our site's functionality, and personalize your experience.
To Meet Legal and Regulatory Obligations: To comply with applicable laws, respond to lawful requests from public authorities, and protect our legal rights.

4. SMS (Text Message) Service Communications

We may use SMS (text message) communications to respond to your inquiries and provide customer care. We do not use SMS for marketing or promotional purposes. You may opt-in to our SMS service by texting **START** or **YES** to 1-844-362-3932. By opting in or otherwise initiating SMS contact with us, you consent to the following terms:

Data Usage: We use your mobile number and message data solely for responding to your inquiries and providing customer care messages.
Data Security and Retention: We protect your data with secure storage measures to prevent unauthorized access. We retain your information for as long as you are subscribed to our SMS service or as needed to resolve your inquiry. You may request data deletion at any time.
Non-Sharing Clause: DermExec LLC will not sell, rent, or share your mobile number with third parties for their marketing purposes.
Opt-Out and Help: You can opt out of our SMS communications at any time by texting or replying STOP, CANCEL, or UNSUBSCRIBE. After unsubscribing, you will receive one final SMS to confirm your removal. For assistance, you can text HELP to receive a message with our contact information, or contact us directly at 1-844-362-3932 or privacy@dermexecllc.com.
Message Frequency and Rates: Message frequency varies based on your inquiries. Message and data rates may apply. Your mobile carrier may charge fees for sending or receiving text messages. You are responsible for any such fees.

5. How We Disclose Your Information
We do not sell your personal information. We may disclose your information to the following categories of third parties for the business purposes described above:

Service Providers: Vendors who provide services on our behalf, such as website hosting, data analytics, and customer relationship management platforms.
Marketing and Advertising Partners: Third parties who assist with our marketing and advertising efforts, including delivery of targeted advertising and measurement of campaign effectiveness. These third parties may use the information solely as permitted by their own privacy policies and contracts with us.
Professional Advisors: Our lawyers, accountants, and other advisors as necessary to operate our business.
In Connection with a Corporate Transaction: If DermExec is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
As Required by Law: When we believe in good faith that disclosure is necessary to comply with a legal obligation.

6. Cookies, Pixels, and Tracking Technologies
When you visit our website, we and our third-party partners may use cookies, pixels, and similar technologies to collect information automatically. This helps us analyze website traffic, understand the effectiveness of our marketing, and deliver targeted advertising.

Analytics: We use tools such as Google Analytics to understand how visitors engage with our site.
Advertising and Marketing: We use tracking technologies from partners like Google, LinkedIn, and Meta (Facebook/Instagram) to show you advertisements on other websites after you have visited our site and to measure ad campaign performance.

You can manage your cookie preferences and opt out of certain tracking through our cookie consent management tool and through your browser settings. You may also enable Global Privacy Control signals in your browser to communicate your preferences.

7. Your Rights Under U.S. State Privacy Laws
Depending on your state of residence (including but not limited to California, Colorado, Connecticut, Virginia, and Utah), you may have certain rights regarding your personal information. These rights may include:

Right to Access: Request access to the personal information we have collected about you.
Right to Correct: Request correction of inaccurate personal information we maintain.
Right to Delete: Request deletion of your personal information, subject to certain exceptions.
Right to Opt-Out of Sale or Sharing: We do not sell your personal information for monetary compensation. However, under some state laws, sharing information for targeted advertising may be considered a "sale" or "sharing." You can opt out through our cookie consent management tool or by enabling a Global Privacy Control signal.

To exercise these rights, please contact us at privacy@dermexecllc.com.

Verification of Requests: To protect your information, we will verify your identity before responding to rights requests, which may require matching information you provide with information we maintain.
Appeals: If we deny your request, you may have the right to appeal our decision. You can do so by replying to our decision email with “Privacy Appeal” in the subject line.

We will not discriminate against you for exercising your privacy rights.

8. Important Notice Regarding Protected Health Information (PHI)
DermExec LLC's services are provided to medical practices and relate to business operations. Our website is not intended for the collection, storage, or transmission of any confidential patient health information (PHI) protected under the Health Insurance Portability and Accountability Act (HIPAA).
Do not submit any PHI through our website's contact forms or via email. If you inadvertently submit PHI through our website or email, we will promptly delete it and notify you.
If our advisory services for a client require access to systems containing PHI, DermExec will first execute a formal Business Associate Agreement (BAA) with that client as required by HIPAA.

9. Data Security and Retention
We implement reasonable administrative, technical, and physical security measures, including encryption of data in transit, access controls, and periodic reviews, designed to protect the information we collect from unauthorized access, use, or disclosure.

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, to maintain our business relationship with you, to comply with legal obligations, and to resolve disputes. We delete or de-identify data when it is no longer required for these purposes.

10. Children’s Privacy
Our website and Services are not directed to or intended for use by children under the age of 16. We do not knowingly collect personal information from children under 16.

11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The "Last Revised" date at the top of this policy will indicate when it was last changed. If changes are material, we will notify you by posting a notice on our website.

12. How to Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

DermExec LLC
Email: privacy@dermexec.com

Phone: 1-844-362-3932